Costs for coach hire

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How much does it cost to hire a bus?

To clarify the question of the cost of hiring a coach, we need to take a closer look. After preparing an event or a group trip, the transportation needs to be clarified. The best transfer is a coach, because the reasons are obvious: the great group feeling that a coach trip creates, lower costs and environmental friendliness compared to other travel options. The question quickly arises: How much does a coach cost?

There is no general answer to this question, as the cost of hiring a coach depends on many factors. The price is always individually tailored to the customer's needs in order to meet their specific requirements and wishes. agt is committed to always determining the most favorable price and works trustfully with coach partners throughout Germany and beyond.

We strive to optimize prices through continuous improvements throughout the entire process. This includes increasing efficiency in route planning, using environmentally friendly buses and regularly training our drivers to maximize both safety and customer satisfaction. Every aspect of the service is considered to provide the greatest added value - from the initial inquiry to the completion of the journey.

Whether you need a coach for a company event, a school trip or a private party, agt will tailor the offer to your exact requirements. This includes not only selecting the right bus in terms of size and equipment, but also planning the optimum route and providing any additional services you require, such as on-board catering or special technical equipment.

In summary, the price of hiring a coach from agt is a combination of many individual factors, all aimed at providing you with a cost-effective, comfortable and environmentally friendly solution. With us, you get more than just transportation - you get a fully customized travel solution based on trust and professionalism, according to your wishes.

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What are the main costs of coach hire?

Hiring a coach from agt offers flexible options for different requirements. Here are the main factors that influence the cost when you choose one of our high-quality coaches:

  • Bus size and type: You can choose from a wide range of buses. From compact vans and minibuses for up to 18 people up to double-deckers and large coaches for up to 89 passengers. The equipment and size of the coach are decisive factors for the pricing. A more luxurious VIP coach with additional amenities such as reclining seats, on-board toilets and entertainment systems is priced differently to a simple coach.
  • Rental period: The costs vary depending on how long you need the bus. A short-term rental for a day trip is generally cheaper per day than an hourly rental.
  • Distance and kilometers: The distance traveled has a direct influence on the price. We calculate transparently according to kilometers driven and plan efficient routes so that you pay for exactly what you use.
  • Season: The demand for coaches varies depending on the time of year. During the high season, especially around public holidays and during school vacations, prices may increase due to higher demand. We therefore recommend booking early.
  • Complex services: For complex passenger transportation services such as event event logisticstrade fairs or major events, extra costs may be incurred due to the additional work involved. Due to the simultaneous arrival of the vehicles as well as the coordination and the possible hostess service the price may vary.
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What secondary factors can influence the costs?

In addition to the main factors, there are a number of secondary factors that can also have an influence on coach costs. An overview of these additional cost factors:

Driver: At agt, the services of a professional driver are always included in the rental price. However, due to rest and driving times, two drivers may be required. This affects the price. In addition, the overnight costs of the bus drivers must be taken into account if necessary.

Catering and additional services: Would you like snacks, meals or visibility on your trip? We offer catering options and additional services such as bus branding, which are charged separately. These services are put together according to your exact specifications and can range from simple services to complex services.

Special equipment requests: Do you need special equipment such as WLAN, conference tables or special seating arrangements for business meetings? We can equip our coaches with additional equipment to meet your specific needs. These additional services can be added to the total cost depending on the size and complexity of the requirements.

Cancellation and rebooking fees: Plans change. Our cancellation and rebooking policies are designed to offer you flexibility. However, it is important to note that last-minute changes may incur charges, especially if these changes are made close to the planned travel date. You can find more details in our General Terms and Conditions (AGB).

Seasonal fluctuations and public holiday surcharges: During the high season and on public holidays, the cost of hiring a bus can be higher. Especially from May to October. This is due to increased demand. We recommend: Booking as early as possible to benefit from the best available rates.

Geographical factors: Costs can also be influenced by geographical features, such as tolls, crossing costs or special regulations in certain cities or regions. agt plans your route efficiently to minimize additional costs while complying with regulations.

Diesel and fuel costs: Especially in times of political or economic crises, experience has shown that extreme price fluctuations in fuel costs can occur. We try to pass on such circumstances to the customer as little as possible. Nevertheless, this can have an influence on the price.


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What are the average costs? Are there any savings tips?

The cost of hiring a coach can vary depending on various factors. At agt, we strive to provide transparent and justifiable costs for each type of coach rental. The following example will tell you more about the average costs and some tips on how to optimize them. Average cost of renting a fully booked single coach with 30 passengers. Please note that the prices are net prices.

Short trip (less than 200 km): From 600 EUR
Day tour (approx. 500 km): From 900 EUR
Multi-day tour: From 1,150 EUR per day

However, these estimates do not take into account the size of the bus or any additional services you may choose. Please note that special requests regarding the trip such as catering service on board or hotel accommodation or additional requests regarding the technical equipment or comfort of the vehicle (e.g. business coach) can lead to additional costs.

Tips for reducing costs: Although the cost of hiring a coach has increased, there are several ways in which you can effectively manage your expenses:

Early booking: By booking your coach well in advance, you can often secure better prices. agt offers special discounts to early bookers, which can be particularly attractive during the low season.
Flexibility with travel dates: If you have flexible travel dates, use this to your advantage. Prices can be significantly lower in the low season than at peak times such as school vacations or public holidays.
Use larger groups: The cost per head will go down if you use the full capacity of the coach. Although we select the vehicle according to the size of your group, we recommend forming the group size so that as many seats as possible are occupied.

These suggestions can not only save you money, but also ensure that your trip is comfortable and meets the requirements of your group. It's important to us that our customers have the best possible experience - from booking to travel.

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Report misconduct

As soon as you become aware of incidents or business practices of AGT Bus- & Eventlogistik GmbH where you have doubts as to whether they are in accordance with the legal regulations, the Code of Conduct or other guidelines of AGT Bus- & Eventlogistik GmbH, you can report them now.

Not only the support of employees, but also the assistance of customers and business partners is of great importance. This is the only way to react immediately and avert or minimize damage. Ideally, the problem should be discussed directly and confidentially with a contact person at AGT Bus- & Eventlogistik GmbH. In this way, a solution can be found quickly and without detours.

However, there may be situations in which this direct route does not appear feasible. In such cases, a specialized legal ombudsman (lawyer of trust) has been set up as an internal and external reporting office at AGT Bus- & Eventlogistik GmbH. The information will be received confidentially. The reporting person can communicate openly with the ombudsman, stating their name and contact details. This makes it possible to ask questions about the facts of the case, which sometimes proves to be very helpful. If desired, however, the identity of the person making the report will not be disclosed.

If you do not wish to disclose your identity to the lawyer of confidence, you can submit information online and anonymously via the following whistleblower portal. Anonymous tips will also be investigated.

It is trusted that no information will be submitted with dishonest intent. False reports can have legal consequences. With the help of this reporting system, AGT Bus- & Eventlogistik GmbH ensures that every report is carefully checked and that the reporter does not suffer any disadvantages as a result.

The attorney of trust of AGT Bus- & Eventlogistik GmbH can be reached at the following contact details:

Compliance Officer Services Legal

Attorney Stephan Rheinwalt
Telemannstrafle 22
53173 Bonn
Tel.: 0228/ 35036291
Mobile: 0171/7722906
Fax: 0228/ 35036292